At Mackay Christian College we take the health and safety of our students very seriously. We seek to provide the best possible care and support for our students and their families. CareMonkey is an innovative parent controlled electronic medical form for schools and other organisations with a duty of care.
CareMonkey is simply an electronic version of the paper based forms you’re always having to complete for excursions, camps, enrolments, and other activities which involve students participating in activities outside the classroom. It is a resource which provides parents with an opportunity to update valuable medical information promptly and accurately while providing the College with instant access to the emergency information needed.
After registering on the CareMonkey website, users can enter data via a PC or laptop, a tablet or iPad or even a smartphone to update their child’s details. The service allows parents to log on to a secure portal and provide and update information such as:
– emergency contacts/medical contacts
– medical checklist including asthma, allergies, seizures, diabetes
– health and ambulance insurance details
– notes and other care instructions from parents and more.
CareMonkey is a convenient and quick way to let us know what’s changed.
As a parent of a child enrolled at MCC you will receive an email invitation to join CareMonkey. By following the instructions you can then create your own free CareMonkey account, and control all data about your child. The CareMonkey system stores the information on your behalf and you will be able to grant (or deny) access to your data with our College. You’re also able to share this data with any other group or individual you choose.
CareMonkey is an innovative, parent-controlled solution to assist the College in ensuring that relevant and current medical information, emergency contacts and permission forms are shared between parents and the College. This information is instantly available to teachers, coaches and other authorised carers through the system.
Yes, the CareMonkey system uses sophisticated security measures to keep data safe. CareMonkey data can only be viewed by an authorised staff member with their login and password, making data more secure than paper forms. Parents control what information is available and can update the information and remove access at any time. All data stored by CareMonkey for Mackay Christian College is stored on servers in Australia (Sydney) and will never be stored outside of Australia. CareMonkey data is backed up every hour. The data is encrypted which means it is protected so unauthorised parties cannot access the data and exploit it. There is an automatic audit trail in the system. The data in CareMonkey will never be shared with any other person or group without consent.
Administrators, first aid personel, coaches, team managers and teachers on excursions and camps may have access to your child’s care profile. All access requires usernames and passwords and all data is encrypted in the database. Mackay Christian College understand the information provided by you is private and sensitive. Staff have the same high level of confidentiality with this information as per previous paper-based records and student record systems.
Only groups or people you specifically give access to, can view the information about your child.
Yes, the CareMonkey system audits all users of the system at the College. It automatically tracks every occasion a care profile is viewed, by which user and when.
You will receive email (or text) reminders from time to time asking you to confirm that the details are still correct. Mackay Christian College relies on this information to care for your child so it is important that it is current.
When your child leaves, the profile will be deleted or archived and not available on mobile devices anymore. Further, any new changes you make to the profile will not be shared with Mackay Christian College. This does not delete the care profile from your account. As a parent you still control the care profile and can continue to use it and share it with other trusted individuals or groups. You can also manually delete access to the College or other groups yourself after your child has left.
Once you’ve completed the care profile for your child it is easy to keep it up to date. You will only need to update data when things change. For example, a new emergency contact, updated mobile phone number, a new medical condition, an updated asthma plan and so on. Mackay Christian College will ask you to log in twice a year to confirm that details are still up to date.
Yes, once you have completed the care profile for your child it can be shared with other trusted individuals or groups such as family, friends, babysitters or sports coaches. If another group (such as a sporting club) uses CareMonkey you can share the same profile with that group.
The CareMonkey system allows Mackay Christian College to print a paper report for each profile. The CareMonkey App on iPhone, iPad and Android phones & tablets enables access to authorised care profiles without a connection to the data. To make these care profiles available offline the user must login to the CareMonkey mobile app (while they still have a connection) before the camp or excursion to synchronise the data to their device.
Yes, it’s free to create care profiles for family members and share these care profiles with people you trust.
CareMonkey is free for all parents. Parents can also download the free app for CareMonkey for iPhone, iPad, and Android phones & tablets. The mobile version stores a secure encrypted copy of the care profiles on the device. This means the information can be accessed by you even without internet access.